Are you an independent and creative thinker and have an idea for an event that you'd like to produce during Dayton Fashion Week? Well, here's your chance to be a part of the fabric of the Gem City's Fashion Scene!
We are looking for producers to join us in this first of its kind community event for the area. We firmly believe that the fashion industry should be an inclusive community whose voice can not be (DE-FI)ned by a single producer or organizer. It has long been the belief and practice of the Dayton Emerging Fashion Incubator (DE-FI) LLC that in order for our vision of Dayton becoming a Fashion destination and the Fashion capital of the Midwest, we need more organizers and producers hosting fashion events.
Independently produced events and hosts are important to our success! Organizations, businesses, producers, designers and etc are invited to join us in coming together to host events promoting and showcasing the multifaceted and interconnected forms of design. Each event will give people the chance to meet local designers, learn from each other, and promote collaboration to drive the Miami Valley forward.
Dayton Fashion Week will consists of one giant collaborative effort to hold a variety of events from exhibitions, installations, product launches, talks, and tours. The goal is to have these events held at a diverse range of venues including trade fairs, galleries, museums, shops, showrooms, studios, markets, restaurants, pop-up venues and warehouses to feature a diverse set of voices and perspectives across all design disciplines.
Whether you’re a designer, an industry supporter or simply interested in helping to increase your brands visibility via our printed guide, website, newsletters, social media, PR and team support we welcome everyone to apply to host an event!
Hosting Options Include:
Please see additional details regarding hosting options and application details below. Non-Profits participate for free, please complete the Non-Profit Organization application. If you are struggling financially and would still like to participate, please complete the Hardship Application.
Need a little inspiration for hosting an event? Check out some of the events produced by our parent company (DE-FI) in #TheFashionExperience! They have produced and hosted various styles of events that range from intimate experiences of (10) guest to large full scale production experiences of (500) guest, and everything in between.
Not Finding the Information that you need? Follow this link to see more FAQs
We fully understand that this is a lot of information to absorb and we want to ensure that we are as open, honest, and transparent about this process as we can be. Beginning in September 2020, we will begin to host monthly online Q & A's that are free and open to the public for individuals considering hosting an event.
Once signed on to host an event, we will schedule (3) meetings for confirmed host, partners, and sponsors to ensure that we are all on the same page beginning in March 2021 to solicit feedback, and make adjustments where necessary to ensure that Dayton Fashion Week events runs seamlessly.
Our host registration process follows several key steps:
Every event is unique. To help visitors navigate and identify official DFW events, we’ve laid out a couple core requirements:
Welcome to the Family: We ask hosts to welcome guests from both around the Miami Valley area and across the country as we foster new conversations and celebrate the work and impact of great design.
We have four different ways for you to host an event and to create your own original programming!
This is a great way to ease into the process of hosting an event, and morning and early afternoons are underutilized during the week. You determine the location of the meetup which can be a coffee shop, public space or co-working venue — be creative! This is also the most intimate format as it can include one-on-one meetups or small groups. We recommend capping participants at 12-15.
EARLY BIRD FEE TO APPLY: $50 Early Bird pricing ends December 31st, 2020
This is a great way to connect your product directly to your customers! You determine the location of the event which can be a coffee shop, public space or co-working venue — be creative!
EARLY BIRD FEE TO APPLY $99. Early Bird pricing ends December 31st, 2020
The organized Studio Crawl will be a fan favorite, , get on the party bus and get ready to support locally owned businesses! Studio Crawls are a fundraiser for The House of (DE-FI)ance: A Fashion & Design Co-working Experience, we are asking for 20% donation of all sales. We plan the Studio Crawl based on the locations of the majority of participating studios. Participating studios are selected by (DE-FI) advisors based on what they think will make the best experience for attendees.
EARLY BIRD FEE TO APPLY: $99 Early Bird pricing ends December 31st, 2020
Hosting an event is an opportunity for you to create your own original programming which can include, but is not limited to, a runway experiences a workshop, panel discussion, or a speaker. Well-attended events tend to engage a topic that provides valuable takeaways or includes well-known speakers.
EARLY BIRD FEE TO APPLY: $199 Early Bird pricing ends December 31st, 2020
Our parent company the Dayton Emerging Fashion Incubator (DE-FI) LLC will be handling event ticketing via Eventbrite. The goal is to assign each host their own Eventbrite access page through our account and a representative from your company or team will be given complete access to attendee information. Hosts will receive 100% of ticket sales (less any Eventbrite fees).
You will have the opportunity to fill in your encrypted bank account deposit information directly through Eventbrite. Any host that does not complete the bank account information by the time ticket sales begin will instead receive reimbursement in the form of a check from the Dayton Emerging Fashion Incubator (DE-FI) LLC within 30 days following the completion of your event. Once ticket sales begin, you will not be able to submit direct deposit information. Note: Attendee information is not shared with studio crawl hosts, you can collect attendee information at the door of your studio crawl.
Please keep in mind that events with free admission usually suffer from low attendance. Consider charging $10 to hold registrants accountable. Don't need the cash? Donate to The House of (DE-FI)ance: A Fashion & Design Co-working Experience to help us keep the ball rolling and receive sponsor benefits.
Please note Studio Crawls are formatted as an open house and attendees will be coming and going during the designated times. Attendees register for the entire night, so lists will not be shared. If you'd like a list of who visited your studio, please collect information at the door.
Need Help Finding a Venue to Host your event? Our team is on it! We are happy to help you find a venue to host your event, however, you are responsible for handling all of the details related to securing the venue.
By submitting an event application and Hosting an event, you're agreeing to cover the cost of your own event.
By submitting an event application and Hosting an event, you are agreeing to carry your own event, liability and property insurance of $1,000,000 which typically ranges between $125-200. You agree to follow all city, state and federal laws including having all necessary event permits or licenses. In the event alcohol is served at the event, You understand that you are responsible for attendees and will check IDs at the door and not serve to minors. You agree to not hold the Dayton Emerging Fashion Incubator (DE-FI) LLC and its subsidiaries including but not limited to Dayton Design Week and Dayton Fashion Week or our sponsors liable for any and all claims.
Photography / Filming*
By submitting an event application and Hosting an event, you agree that the Dayton Emerging Fashion Incubator (DE-FI) LLC and Dayton Fashion Week may film or photograph during this event for the purpose of marketing and promotion of future events produced by (DE-FI).
Changes After Submission*
By submitting an event application and Hosting an event, You understand that all of the information on your application will be used for the online event listings and changes after submission may incur an additional $50 fee
*The editing fee is triggered when an applicant makes a significant change to their event such as the event title or event description after it has been accepted. Changes to speakers or panelists will not incur the fee.
Are you ready to partner with us and join us in the movement to push Dayton Design Forward? Check out our sponsorship package that is designed to fit all budgets from the small startups to the established businesses! In-kind sponsorship is also available too!